QUICK LIST:
POSSIBLE EXPENDITURES FOR
SCHOOL SAFETY GRANT MONEY
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1. Secular textbooks and software related to health and safety
2. Fingerprint based criminal history records check
3. Purchase and/or maintenance of automated external defibrillator
4. AEDs, first aid, and CPR training for staff
5. Purchase, installation, maintenance, and inspections of general safety equipment such as sprinkler systems, fire doors, intercoms, building alarms, security cameras, etc.
6. Costs associated with crisis planning, including meetings, conducting drills and correcting safety deficiencies identified by local experts and first-responders
7. Reimbursements to doctors, nurses, or other medical personnel for work at school to perform or support physical exams, immunizations, vision and hearing screenings, dental exams, and general care of students
8. Costs associated with compliance to Food Service Rules as well as other local, state and federal food safety regulations
9. Costs associated with compliance to Green Cleaning Requirements, including purchase of green cleaning supplies
10. Costs of preparing & distributing information on Illinois Sex Offender Registry
11. Costs associated with use of or access to School Incident Reporting System
12. Costs associated with health, safety, fire, and food service aspects of state recognition requirements including the correction of identified deficiencies
13. Costs associated with record-keeping for all health and safety mandates (immunizations, physicals, dental, vision and hearing screening, crisis plan creation and submission, green cleaning policy, wellness plan, etc.)
* Please be sure to keep detailed accounting of received School Safety Grant money.
COMPLETE OUTLINE:
List of Health/Safety Mandates Linked to Related Expenses
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1) Background Check Mandate
a. Collecting, keeping and providing relevant information to conducting soon-to-be required fingerprint based criminal records checks with the Illinois State Police and FBI
Grant Expense: cost associated with fingerprint based criminal history records check; record keeping (school staff) – state mandate
2) Complying with state mandate to keep an Automated External Defibrillator in schools with indoor gymnasium and at certain outdoor facilities.
a. Purchasing AED (~ $1100)
b. Training staff in AED use
c. Maintaining AED through proper maintenance and care
Grant Expense: Purchase of automated external defibrillator; staff training for AEDs, first aid, and CPR – state mandate
3) Fire and Health Safety Requirements
a. The completion and submission of the annual review form to the Illinois State Fire Marshal, completion of required drills, design, implementation and maintenance of a crisis plan, and meetings with local first responders and associated work as required by the School Safety Drill Act
b. Maintaining records of annual inspection to ensure compliance with state and local fire and health safety requirements
c. Purchase, installation, and maintenance of general safety equipment such as sprinkler systems, fire doors, intercoms, building alarms, security cameras, etc
Grant Expense: Purchase, installation, maintenance, and inspections of general safety equipment such as sprinkler systems, fire doors, intercoms, building alarms, and security cameras; crisis plan costs; record keeping (school staff) – state and local safety and fire codes
4) Health examinations, immunizations, and care of students
a. Collecting, keeping and providing evidence to ISBE of compliance with Child Health Examination and Immunization laws
b. Health examinations and associated immunizations required within one year of entering kindergarten or 1st grade, and upon entering 6th and then 9th grades.
c. Providing proper medical care to students during the school day
Grant Expense: Reimbursements to doctors, nurses, or other medical personnel for work at school including physical exams, immunizations, vision and hearing screenings, and dental exams; school nurse; record keeping (school staff) – state and local mandates
5) Dental examinations
a. Collecting, keeping and providing evidence to ISBE of compliance
with dental examination laws
d. Dental exams are required for pupils entering kindergarten, 2nd and 6th
grades.
Grant Expense: Reimbursements to dentists or other medical personnel for work at school; record keeping (school staff) – state mandate
6) Vision and Hearing Screening
a. Facilitating tests and collecting, keeping and providing evidence of compliance with the Child Vision and Hearing Test Act.
i. Vision screening is required in Kindergarten, 2nd and 8th grades
ii. Hearing screening is required in Kindergarten, 1st, 2nd and 3rd grades
Grant Expense: Reimbursements to doctors, nurses, or other medical personnel for work at school including vision and hearing screenings; record maintenance; school nurse; record keeping (school staff) – state and local mandates
7) Collecting, keeping and maintaining proper documentation and authorizations for state requirement that certain allergy medications be allowed and, in some cases self-administered, in school
Grant Expense: Reimbursements to doctors, nurses, or other medical personnel for work at school; school nurse; record keeping (school staff) – state mandate
8) Compliance with food service rules established by federal and state government
a. Including creation and maintenance of Wellness Plans and proof of meeting specified nutritional guidelines in food service
b. Food service personnel certification, record keeping and filing claims
Grant Expense: Costs associated with compliance to Food Service Rules as well as other local, state and federal food safety regulations; record keeping (school staff) – federal, state, and local mandates
9) Compliance with state mandated Green Cleaning Policy
a. Formulation, drafting and completion of green cleaning policy
b. Purchase of required green cleaning supplies
c. Submitting required paperwork and preparing for inspections
Grant Expense: Costs associated with compliance to Green Cleaning requirements, including purchase of green cleaning supplies and record keeping (school staff) – state mandate
10) Creating and distributing information to parents on the Illinois Sex Offender Registry as required by law
Grant Expense: Costs of preparing and distributing information on the Illinois Sex Offender Registry; record keeping (school staff) – state mandate
11) Compliance with requirements to use the School Incident Reporting System
a. Several types of incidents are required to be reported to local and state law enforcement through a state board of education and Illinois State Police web based application
Grant Expense: Costs associated with use of or access to School Incident Reporting System; record keeping (school staff) – state mandate
12) Periodic state visits for Nonpublic School Recognition
a. Time spent preparing for and conducting state recognition visits to ensure compliance with state recognition Policies and Guidelines
b. Coordinating teams to conduct the recognition visits, which may include local public school and/or regional office of education staff in addition to state inspectors.
Grant Expense: Costs associated with health, safety, fire, and food service aspects of state recognition requirements including the correction of identified deficiencies and record keeping (school staff)